The Recordings page

Recordings is where all your meetings live: the ones you recorded, and the transcripts you added. Attach one to a client and its notes, facts and follow-ups land on their page.

What you see

At the top: Add a transcript and Record meeting. Below, up to four lists:

• Needs attention: meetings whose notes could not be written, or are waiting for AI credits. Each row says why in one line; open it to try again.
• Waiting for a client: meetings you have not attached yet. Only you see these.
• Writing up the notes: meetings where you already chose the client. They land on that client's page by themselves when the notes are ready, and the row says which client.
• On a client's page: meetings already attached — yours, and your teammates' only where your workspace's privacy mode for recordings allows it (by default a recording is seen only by the person who made it; see Who sees a recording).

Each row shows the title (or "Meeting with …"), when it was, how long it ran, who recorded it and the first line of the notes. An icon tells you where it came from: a microphone for a recording, a page for a transcript you added, a camera for Google Meet. A meeting brought in from your notetaker says which app, for example "from Fathom" (see Meeting notes from other apps).

Status

Inside a meeting

Open a row to:

• edit the title
• play the audio with play, pause, skip back and forward, a scrubber and speed control
• choose or change the client (see Attach a meeting to a client)
• read the notes and the transcript, and name the speakers (see Transcript and speakers)
• delete the audio while keeping the notes (see Recording consent and audio retention)

"Still being saved"

A recording that has not finished uploading says so: "Still being saved. The audio appears once this recording is stopped." If the phone or tab closed mid-way, open KretaOS on that device and it offers the unfinished recording back. Otherwise KretaOS saves what arrived, writes the notes and sends you a bell.

If you stopped the recording and saving did not finish, open it: once no more audio is arriving, the person who recorded it sees Finish saving. It saves what reached KretaOS and writes the notes. If the meeting is still being recorded on another device, stop it there instead.

When only part of a meeting was captured

If the screen was off or the microphone was cut during a recording, or a long stretch of the audio holds no speech, the meeting says so above the transcript, for example: "Only about 1 minute of speech was captured out of 38 minutes. The screen was off from 0:43 to 38:04, so that audio did not record. The notes cover only what was captured." Inside the transcript a line such as "— 8 min with no captured speech —" marks each gap, and when less than half was captured the header reads, for example, "38:16 timeline · about 1 min captured".

The minutes that did not record are not charged. To avoid gaps on a phone, keep the screen on, or record from the KretaOS app.

No audio at all

A recording with no audio at all says "No audio reached us for this recording." That is different from "Audio deleted", which only appears when someone deleted it.

Ask AI knows your meetings

You can ask the AI assistant things like "What did Ravi say about the delivery date in last week's meeting?" It searches your meetings and the ones on your clients' pages, and answers with the matching lines.